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Correspondence Guidelines for CET 4583 and CET 4584

Page history last edited by PBworks 9 years, 7 months ago

 Correspondence Guidelines

 

 

E-Mail

 

Address your Audience - You are stating who you are addressing the email too. This is especially important if you are sending a message to multiple recipients.

 

Introduce yourself. If you are student in a class sate that you are a student in the class. Since most professors teach multiple classes, it is always a good idea to state what class you are referring to.

 

 

Hello Dr. Eaglin,

 

I am a student in the CET 4583 class.

 

State Your Objective - What are you asking, please be straight to the point and specific.

 

State What You Have Done - Too often students send a message, that they do not know where to start. In many cases they have not even read the assignment. This sends a terrible message, you want to make sure that you let the prof know that you are making an effort and are in legitimate need of assistance.

 

 

Hello Dr. Eaglin,

 

I am a student in the CET 4583 class. I am having a dificult time with Assignment 3. Specifically I cannot figure out how to make the validation trigger separately for each event. I have gone through chapters 4-5 of the text, and watched the lectures that are recommended for this assignment. 

 

 

Include Helpful Information - In many cases you have probably been working on the assignment. Existing work give the professor an idea of where you are and makes it much easier to help.

 

Indicate Availability - Are you available to meet, are you requesting a meeting? Are you looking for office hours? Can this be solved by email?

 

 

Hello Dr. Eaglin,

 

I am a student in the CET 4583 class. I am having a difficult time with Assignment 3. Specifically I cannot figure out how to make the validation trigger separately for each event. I have gone through chapters 4-5 of the text, and watched the lectures that are recommended for this assignment. My current attempt is available at http://myURL.com/A3. I can come by the campus this afternoon or tomorrow if you have available office hours.

 

Thank You,

 
Professional Student

 

It is also a good idea to do a quick read for grammar and spelling. When you send an email, people form an opinion of you - especially if it is a first correspndence. You do not need to be stuffy and formal, but you should always be professional. Some other helpful tips are;

 

- If there are usful referrals or attachments for your email, include them.

- Have a professional signature, include email, phone in your signature.

- Be as thorough as possible.

- Say it in one email if possible. Don't bombard people with tons of messages.

 

 

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